# Share files using ShareFile for Windows

On Windows, sharing a file using your ShareFile account uses the ShareFile application for Windows. The following information provides the various methods and options in sharing a file.

> **Note:**
>
> When selecting multiple files to share, the ShareFile app adds a maximum of 16 files. If you select more than 16 files in a folder and click **Share**, only 16 of them are included. You can then add more files by selection [**Add more items**](https://docs.sharefile.com/en-us/sharefile/sharefile-app/sharefile-for-windows/share#add-more-items).

## Getting a Share link

1. Navigate to the file that you want to share from the ShareFile folder in Windows Explorer.

2. Right-click the file.

3. Select **Share** from the menu selections designated by the ShareFile icon.

   ![Share](https://docs.sharefile.com/en-us/sharefile/assets/1cb36aae0fd9057e99b950263b1d19df/winshare1.png)

   The Share pop-up displays.

4. Select **Create link** under the options offered.

   ![Share pop-up](https://docs.sharefile.com/en-us/sharefile/assets/485fe109756b822f6deb43f7978edac9/winshare2.png)

   The **Link copied to your clipboard** message displays briefly.

   ![Message](https://docs.sharefile.com/en-us/sharefile/assets/554541e34ea6fdb27abe3249a879a278/winshare3.png)

5. Use the copied link to paste the share link with your email or another communication app.

## Send to specific people

Use this option when you want to send using ShareFile to send a **Share** message to a specific person.

1. Navigate to the file that you want to share from the ShareFile folder in Windows Explorer.

2. Right-click the file.

3. Select **Share** from the menu selections designated by the ShareFile icon.

   ![Share](https://docs.sharefile.com/en-us/sharefile/assets/1cb36aae0fd9057e99b950263b1d19df/winshare1.png)

   The Share pop-up displays.

   ![Share](https://docs.sharefile.com/en-us/sharefile/assets/738b320dd30482aeaaaf505c29c5b4d7/winshare4.png)

4. Select **Send to specific people** under the options offered.

   The **Send to specific people** message window displays.

   ![Get a link editable](https://docs.sharefile.com/en-us/sharefile/assets/2906af364c51bf5ce948df9906702f07/winshare5.png)

5. If enabled, you can choose to **Encrypt this email** which provides an extra layer of security when sharing confidential files.

   ![Get a link editable](https://docs.sharefile.com/en-us/sharefile/assets/f92d6d2465572fb0c35dc20bf4949634/winshare6.png)

   > **Tips:**
   >
   > * **Encrypt this email** allows you to encrypt the body of your message to your recipient, along with any attachments, with industry-standard AES 256-bit encryption. This feature also includes the ability to compose and receive encrypted emails directly from the ShareFile web application.
   >
   > * **Encrypt this email** is not available in the ShareFile **Standard** plan.

6. Select **Edit options** to review and set the following options:

   * **Access options**:

     * **Allow recipients to**: - select from various options including **View**, **Download**, and **Edit (sign in required)**.

     * **Access expires** - select from various expiration settings for recipients.

     * Checkbox for **Require recipients to sign in**.

     * Checkbox for **Always link to the latest version of the file**.

   * **Notifications**:

     * Checkbox for **Notify me when this is accessed**.

     * Checkbox for **Send me a copy of this email**.

7. Select **Save**.

8. Type in the email address of the recipient in the **To** text box.

9. Though the **Subject** is prefilled, you can type in replacement text.

10. Type in a message if necessary.

11. Click the **Remember subject and message** checkbox if wanted.

12. Click **Send**.

The **Share sent successfully** message displays briefly.

## Link options

Choose **...** to **Edit options** for the link, **Replace link**,**Delete link** or **Email with Mail App**.

![Link options](https://docs.sharefile.com/en-us/sharefile/assets/79674d15a0da8e3deec4406b331c5d45/winshare7.png)

### Edit options

In **Edit options**, you set the parameters for recipient access and notifications.

![Edit options](https://docs.sharefile.com/en-us/sharefile/assets/6d3de5791ab0240c5c4a0275ca77f793/winshare8.png)

#### Access options

Under **Access options**, select the access parameters for the recipients.

* **Allow people with this link to**:

  * **View** - Recipients can download the file.

  * **Download** - Recipients can view the file.

  * **Edit (sign in Required)** - Recipients can edit the file but must sign in either with their client or employee sign-in. For information about co-editing a Microsoft 365 shared file, see [Co-editing in ShareFile](https://docs.sharefile.com/en-us/sharefile/sharefile-app/sharefile-web/co-editing).

* **Access expires** can be adjusted to the available presets.

* **Require recipients to sign in** is selected by default. User authentication is required to access the file.

* **Always link to the latest version of the file** is selected by default. The current version of the file is immediately available within the link.

* **Add watermark** allows you to track documents by user. This includes printing. If the user has download permissions, the watermark does not appear while viewing.

#### Notifications

* **Notify me when this is accessed** - If selected you receive notifications when the file is accessed.

* **Send me a copy of this email** If selected you get a copy of the email.

### Replace link

**Replace link** allows you to create a new link with the same permissions. The old link becomes inaccessible.

![Replace link](https://docs.sharefile.com/en-us/sharefile/assets/dd6b4a8d8bdd4d989ddcc9c7ad2bec10/winshare9.png)

### Delete link

**Delete link** allows you to make the link inaccessible. A new link is created by starting the share process again.

![Delete link](https://docs.sharefile.com/en-us/sharefile/assets/ccfbd9bf53da77304ec344af80e25b48/winshare10.png)

### Email with Mail app

Select this option to open your local email application with the link automatically added to the message.

![Delete link](https://docs.sharefile.com/en-us/sharefile/assets/783a1b4ad39475762d6d078856adcb40/winshare11.png)

## Add more items

To add more items to a share link, select **Add more items**.

![Add more items](https://docs.sharefile.com/en-us/sharefile/assets/e98f62af60922dee6925375abd3f1d93/winshare12.png)

You are provided the option to add more files from ShareFile or from your device.