Known limitations in Podio
Podio has the following limitations:
- Category fields: 200 categories per field.
- Relationship fields: 250 items per field.
- Contact field: When using the add workspace option, only 250 members can be added to the field at a time.
- Calculation field: 10 levels reference of calculations allowed. Review more insights to behavior here.
- Help text in app fields: 255 characters (not strictly enforced, but shows formatting issues if you exceed the limit).
- Webform file attachments: 10 attachments.
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Views:
- 100 private views per user, 100 public views per app.
- Saved views have a limit of 15 rows per view.
- Reports: 50 reports per app.
- Tiles: 25 tiles per workspace.
- Card layout: 100 cards. The first 100 cards in the view you choose are shown. More filters are required to reduce the number of items shown.
- Tasks: 50 tasks shown on an item.
- Excel export/import: 20,000 rows. To import more than 20,000 rows, break your spreadsheet into multiple imports. To export more than 20,000 rows, use filters and export in pieces.
- Item revisions: 5,000 revisions (excluding calculation field changes).
- Calendar: 60 (avg events per day) x 6 (weeks displayed) x 7 (days) = 2520 events visible.
- Calendar export: 1,000 future events.
- Map fields: 250 maps per user per day (due to the Google API limit). This limit also applies when importing items from Excel.
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Invites: To prevent spam, we have the following limits for each user for each day:
- Send messages to 5 email addresses, if the emails aren’t already on Podio.
- Share items with 25 email addresses, if the emails aren’t already on Podio.
- Create tasks for 10 email addresses, if the emails aren’t already on Podio.
- Invite up to 100 email addresses, if the emails aren’t already on Podio.
- Comments: 2,500 comments on an individual item.
- File Attachments: 200 files attached to a single item or task.
- Notifications: 10 notifications for a specific reference in a 2-hour period.
General recommendations to improve speed and performance of your apps:
- Items: We recommend maximum 500,000 items in one app.
- Fields: We recommend maximum 100 fields in one app.
- Date fields: We don’t recommend using the calendar view show in calendar date field option for large apps. If you’re creating an app planned for many items, clear the show in calendar option for the date field. Removing the items from the calendar improves performance of your app.
- Apps: Adding many fields and calculation fields decreases the performance of your app and makes it run slower.
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GlobiFlow automations:
- Flows: 8000 flows per account. We recommend careful clean-up and deletion of flows no longer in use.
- Actions: 5,000,000 actions per month. Review and optimize flows in order not to run duplicate automation actions.
Known limitations in Podio
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