Request List Notifications

In collaborative projects, multiple documents often need to be requested, reviewed, and submitted by different people. Request List (RL) notifications keep project teams informed and organized by alerting users to new requests, upcoming deadlines, and status changes.

This ensures that all Request List updates are on track, avoid missed tasks, and creates seamless collaboration—making document management easier and more reliable for all stakeholders.

Key capabilities

Sl. No.	Notification	Recipient(s)	Description	Channel(s)	Frequency	Notification Location
1	Request List Activated	Assignee	Informs the Assignee that a new Request List is assigned so they can understand their so they know what documents are needed and can begin preparing them.	Email	Once	Request List
2	Request List Activated	Reviewer	Notifies reviewers that a Request List has been created, allowing passive visibility into its progress.	In-app	---	Request List
3	Request List Activated (Duplicate)	Assignee	Same as above — ensures assignee is aware of the new Request List and can begin planning.	Email	Once	Request List
4	Due Date Reminders	Assignee	Reminds users of upcoming deadlines to help prioritize and complete tasks on time.	Email & In-app	10, 5, 3, 1 days before; weekly after due	Request List
5	Item Assigned	Assignee	Informs the user that a specific Request List item has been assigned and requires action.	Email & In-app	Once	Item
6	Request List Closed	All stakeholders except closer	Indicates that the Request List is no longer active, helping users clean up or disregard outdated items.	Email	Once	Request List
7	Request List Lifecycle Change (Delete/Freeze/Restore)	All stakeholders except actor	Communicate to users that there is a change in Request List status (e.g., deleted, frozen, restored) so users stay informed of availability.	Email	Once	None
8	Request List Restored (Future Due Date)	Assignee	Reinstates due date reminders for restored Request Lists, ensuring users are re-alerted to upcoming deadlines.	Email & In-app	---	Request List
9	Request List Reopened	All stakeholders except actor	Notifies users that a previously closed Request List is active again and may require renewed attention.	Email	Once	Request List
10	Request List Reopened + Due Date Reminders	Assignee	Combines reopening notice with deadline reminders to help users resume work and meet due dates.	Email & In-app	---	Request List
11	Request List Item Rejected / Reopened	Assignee	Alerts user that a task needs revision or rework, prompting them to upload a corrected file.	Email	Once	Request List
12	New To-Do Added	Assignee	Notifies the user of newly assigned tasks so they can begin work and manage workload.	Email	Once	To-Do
13	New To-Do + Due Date Reminders	Assignee	Same as #12, with added reminders to help users stay on track with deadlines.	Email & In-app	10, 5, 3, 1 days before; weekly after due	To-Do
14	All Items Submitted	Reviewer or Request List owner	Indicates that all tasks are complete and ready for review, enabling timely feedback or approval.	Email	Once	Request List
15	Request List Item(s) Submitted	Reviewer	Indicates that a file has been uploaded and is ready for review, enabling timely feedback or approval	Email	Once, one-hour time-frame digest	Request List