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Request List Notifications

In collaborative projects, multiple documents often need to be requested, reviewed, and submitted by different people. Request List (RL) notifications keep project teams informed and organized by alerting users to new requests, upcoming deadlines, and status changes.

This ensures that all Request List updates are on track, avoid missed tasks, and creates seamless collaboration—making document management easier and more reliable for all stakeholders.

Key capabilities

Sl. No. Notification Recipient(s) Description Channel(s) Frequency Notification Location
1 RL Activated Assignee Informs the Assignee that a new RL is assigned so they can understand their so they know what documents are needed and can begin preparing them. Email Once RL
2 RL Activated Reviewer Notifies reviewers that a RL has been created, allowing passive visibility into its progress. In-app — RL
3 RL Activated (Duplicate) Assignee Same as above — ensures assignee is aware of the new RL and can begin planning. Email Once RL
4 Due Date Reminders Assignee Reminds users of upcoming deadlines to help prioritize and complete tasks on time. Email & In-app 10, 5, 3, 1 days before; weekly after due RL
5 Item Assigned Assignee Informs the user that a specific Request List item has been assigned and requires action. Email & In-app Once Item
6 RL Closed All stakeholders except closer Indicates that the RL is no longer active, helping users clean up or disregard outdated items. Email Once RL
7 RL Lifecycle Change (Delete/Freeze/Restore) All stakeholders except actor Communicate to users that there is a change in RL status (e.g., deleted, frozen, restored) so users stay informed of availability. Email Once None
8 RL Restored (Future Due Date) Assignee Reinstates due date reminders for restored RLs, ensuring users are re-alerted to upcoming deadlines. Email & In-app — RL
9 RL Reopened All stakeholders except actor Notifies users that a previously closed RL is active again and may require renewed attention. Email Once RL
10 RL Reopened + Due Date Reminders Assignee Combines reopening notice with deadline reminders to help users resume work and meet due dates. Email & In-app — RL
11 RL Item Rejected / Reopened Assignee Alerts user that a task needs revision or rework, prompting them to upload a corrected file. Email Once RL
12 New To-Do Added Assignee Notifies the user of newly assigned tasks so they can begin work and manage workload. Email Once To-Do
13 New To-Do + Due Date Reminders Assignee Same as #12, with added reminders to help users stay on track with deadlines. Email & In-app 10, 5, 3, 1 days before; weekly after due To-Do
14 All Items Submitted Reviewer or RL owner Indicates that all tasks are complete and ready for review, enabling timely feedback or approval. Email Once RL
15 RL Item(s) Submitted Reviewer Indicates that a file has been uploaded and is ready for review, enabling timely feedback or approval Email Once, one-hour time-frame digest RL
Request List Notifications

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