ShareFile

Encrypt Email using ShareFile in Outlook Online

September 23, 2024

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You can now encrypt emails using ShareFile in Outlook. This feature allows the encrypted email to be shared as a protected link with the recipient. To open the encrypted email, the recipient must sign in to the portal to access the message.

To encrypt the email in Outlook using ShareFile, perform the following steps:

Navigate to your Outlook account.
Select the New mail to open up a new message window.
Select the ShareFile icon in the Outlook ribbon bar.
Select Encrypt Email option from the drop-down menu.
In the right pane window, you need to sign in to your ShareFile account as shown below.
Upon successful login, the encrypt email window pane is displayed with the Encrypt Email button.

Note:

If you click on the Encrypt Email button without composing an email, you will receive an alert message stating there is no email content to encrypt.
Once you have composed the mail, next click on the Encrypt Email button.
Upon successful completion, your mail is encrypted as shown below:
From the ShareFile pane on the right, you can select the Preview message button to preview the encrypted message and attachments. The preview window opens and the original message and any attached files are displayed.
In case you wish to make further edits, you can click on the Decrypt and edit button. This will remove the encrypted email and revert back to editing mode. After making edits, you can encrypt the email again by clicking on the Encrypt Email button.
Once the mail is ready and the encryption is complete, you can now send the encrypted email to the recipient. However, if you edit the mail after the encryption is done (For example you forgot to attach the file and add it after the mail is encrypted), then you will receive an alert message stating that you have made additions that are not encrypted. In this case you can choose to edit the mail again by clicking on the Don’t Send button and going back and encrypting the mail again. Or you can choose to send the mail without encryption by clicking on the Send anyway button. However any addition you have made will not be encrypted and the mail will be sent.

The official version of this content is in English. Some of the Cloud Software Group documentation content is machine translated for your convenience only. Cloud Software Group has no control over machine-translated content, which may contain errors, inaccuracies or unsuitable language. No warranty of any kind, either expressed or implied, is made as to the accuracy, reliability, suitability, or correctness of any translations made from the English original into any other language, or that your Cloud Software Group product or service conforms to any machine translated content, and any warranty provided under the applicable end user license agreement or terms of service, or any other agreement with Cloud Software Group, that the product or service conforms with any documentation shall not apply to the extent that such documentation has been machine translated. Cloud Software Group will not be held responsible for any damage or issues that may arise from using machine-translated content.

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Encrypt Email using ShareFile in Outlook Online

September 23, 2024

Contributed by:

September 23, 2024

Contributed by:

Encrypt Email using ShareFile in Outlook Online

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