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Document Request List Notifications

May 14, 2026

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In collaborative projects, multiple documents often need to be requested, reviewed, and submitted by different people. Document Request List (DRL) notifications keep project teams informed and organized by alerting users to new document requests, upcoming deadlines, and status changes. This ensures that all DRL updates are on track, avoid missed tasks, and creates seamless collaboration—making document management easier and more reliable for all stakeholders. The details are provided below:

Key capabilities

Sl. No.	Notification	Recipient(s)	Description	Channel(s)	Frequency	Notification Location
1	DRL Activated	Assignee	Informs the Assignee that a new DRL is assigned so they can understand their so they know what documents are needed and can begin preparing them.	Email	Once	DRL
2	DRL Activated	Reviewer	Notifies reviewers that a DRL has been created, allowing passive visibility into its progress.	In-app	—	DRL
3	DRL Activated (Duplicate)	Assignee	Same as above — ensures assignee is aware of the new DRL and can begin planning.	Email	Once	DRL
4	Due Date Reminders	Assignee	Reminds users of upcoming deadlines to help prioritize and complete tasks on time.	Email & In-app	10, 5, 3, 1 days before; weekly after due	DRL
5	Item Assigned	Assignee	Informs the user that a specific document request item has been assigned and requires action.	Email & In-app	Once	Item
6	DRL Closed	All stakeholders except closer	Indicates that the DRL is no longer active, helping users clean up or disregard outdated items.	Email	Once	DRL
7	DRL Lifecycle Change (Delete/Freeze/Restore)	All stakeholders except actor	Communicate to users that there is a change in DRL status (e.g., deleted, frozen, restored) so users stay informed of availability.	Email	Once	None
8	DRL Restored (Future Due Date)	Assignee	Reinstates due date reminders for restored DRLs, ensuring users are re-alerted to upcoming deadlines.	Email & In-app	—	DRL
9	DRL Reopened	All stakeholders except actor	Notifies users that a previously closed DRL is active again and may require renewed attention.	Email	Once	DRL
10	DRL Reopened + Due Date Reminders	Assignee	Combines reopening notice with deadline reminders to help users resume work and meet due dates.	Email & In-app	—	DRL
11	DRL Item Rejected / Reopened	Assignee	Alerts user that a task needs revision or rework, prompting them to upload a corrected file.	Email	Once	DRL
12	New To-Do Added	Assignee	Notifies the user of newly assigned tasks so they can begin work and manage workload.	Email	Once	To-Do
13	New To-Do + Due Date Reminders	Assignee	Same as #12, with added reminders to help users stay on track with deadlines.	Email & In-app	10, 5, 3, 1 days before; weekly after due	To-Do
14	All Items Submitted	Reviewer or DRL owner	Indicates that all tasks are complete and ready for review, enabling timely feedback or approval.	Email	Once	DRL
15	DRL Item(s) Submitted	Reviewer	Indicates that a file has been uploaded and is ready for review, enabling timely feedback or approval	Email	Once, one-hour time-frame digest	DRL

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Document Request List Notifications

May 14, 2026

Contributed by:

May 14, 2026

Contributed by:

Document Request List Notifications

Key capabilities

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