ShareFile

Forms Notifications

Forms notifications help project teams stay organized by alerting users to new Forms, upcoming deadlines, and submitted responses. They ensure everyone knows what’s expected, can act promptly, and never miss a critical update—making collaboration and tracking easier for all project stakeholders.

Key capabilities

Sl. No.	Notification	Recipient(s)	Description	Channel(s)	Frequency	Notification Location
1	Forms Activated (Assigned)	Assignee	Alerts users that a new Form is assigned so they can understand theForm scope of work and plan time accordingly.	Email	Once	Request List
2	Form Activated (Observer)	Reviewer	Notifies reviewers that a Form has been created, allowing passive visibility into its progress and responses.	Email	—	Form
3	Due Date Reminders	Assignee	Reminds the user of upcoming deadlines to help prioritize and complete tasks on time.	Email	10, 5, 3, 1 days before; weekly after due	Form
4	Form Closed	All except closer	Indicates that the Form is no longer active, helping users clean up or disregard outdated items.	Email	Once	Form
5	Reminder Sent	Assignee	A reminder is sent to the assignee to act on the requested task.	Email	Once	Form
6	Response Submitted	Reviewer/Owner	Indicates that a response is received on a Form.	Email	Once	Form

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Forms Notifications

Forms Notifications

Key capabilities

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